Saturday, 20 April 2024, 4:30 AM
Site: healthLearn
Course: healthLearn (
Glossary: HELP - healthLearn Help Files

Inservice Record Data Entry Guide

The inservice record should be used for any adhoc training or education that is typically less than 1 hour duration.

Education that is over 1 hour should be added to healthLearn as a workshop for attendees to obtain their PD hours. To request a workshop, you can submit the details here.

If you need access to enter training records, please email requesting access. Please include your Te Whatu Ora district, healthLearn user name, your role, why you need access and your direct line manager contact details.

There are 3 steps required to add an inservice into healthLearn:
1 - creating the session
2 - adding attendees
3 - marking attendance for this training to appear on their Record of Learning and award CPD

Inservice training sessions are usually entered after the session has already run using the information from the attendance sheet. 

Please ensure each attendee is marked as 'Fully Attended' to complete the record

Click HERE to download and print off a step by step guide.

Click HERE to download an attendance record form.

Click Play below to watch a step by step video demonstration.
Note: To turn the video into full screen mode, click the crosshairs near the bottom right corner)

Intravenous Fluid and Medication Peripheral Administration Programmes

To gain the entry level Peripheral IV fluid and medication endorsement, staff are required to complete one of the Medication and Fluid Foundation Programmes. 

Please also note that there is no longer a requirement for a practical clinical assessment within the foundation programmes.  Instead, staff are able to download a checklist to work through with their preceptor or IV link staff member. The clinical checklists are located on the Lippincott online procedural manual. To access these, you need to be on a work computer, via the Lippincott app or by using a username and password issued by your organisation.  

Monitoring will be in the form of clinical practice observations or similar, which is undertaken by your workplace IV link staff, quality or audit staff.

Experts from around the South Island have been developing a number of online courses for our Medication and Fluid Foundation programme. This replaces our old Level 1 (or initial) IV Peripheral Therapy Competency.  The purpose of the foundation programme is to maintain consistency and quality of our medication and fluid management training and assessment throughout the South Island health sector. Each foundation programme is made up of a range of courses. Each course has an assessment quiz ranging from 5-15 questions.

The programmes and courses are as follows:

Medication & Fluid Foundation


Medication & Fluid Foundation


Medication & Fluid Foundation


Medication & Fluid Foundation


Medication and Fluid Foundation Operating Theatre

  • Medication Safety Clinical Calcs
  • Oral Meds
  • Sub Cut 
  •  IV fluids
  • IV meds
  • IV infection prevention
  • Medication Safety
  • Clinical Calcs
  • Oral Meds
  • Sub Cut
  • Pumps
  • Blood and Blood Products
  • IV fluids
  • IV meds
  • IV and Infection Prevention
  • Medication Safety
  • Clinical Calcs
  • Oral Meds
  • Sub Cut
  • Paediatric IV Care
  • Paediatric Fluid and Electrolyte Management
  •  Clinical Calcs
  • Medication Safety
  • IV infection prevention
  • Blood and Blood Products
  • Medication Management in the Operating Theatre Environment
  • Irrigation Fluid Management in the Operating Theatre Environment


Any organisation is welcome to use these courses for IV therapy endorsement, however each organisation must have their own policies and procedures on the process of endorsing staff to administer IV medication, ongoing assessment of staff and maintenance of skills, knowledge and standards. .

The division of courses are designed to cater to the needs of the hospital and community settings.

Some examples:

  • Staff in in an adult surgical ward would need to complete foundation 3, whereby a nurse in a paediatric surgical ward would need to complete foundation 3 and the paediatric foundation course.
  • Staff in a General Practice may just require foundation 1, yet in West Coast where the General Practice may deliver IV therapy, you would choose to complete foundation 2.
  • Staff working as District Nurses may complete foundation 2.
  • Staff in ED or ICU will require to complete all of Foundation 3 plus the Paediatric foundation.
  • Staff in operating theatre would complete the Medication and Fluid Foundation Operating Theatre programme

If you have staff who have transferred to your area you may require them to complete an additional foundation course depending on the clinical area requirements.  


If you do not know how to add a programme to your learning plan - then CLICK HERE (opens in a new window/tab)